Secure file sharing bolsters collaboration tools

Dec 05, 2014

2014-12-05 Collaboration.jpgWithin any organization, it’s important to have tools that will not only allow employees to improve their productivity, but will also keep critical assets safe from unauthorized viewers. While many file sharing solutions help substantially with the former element, many decision-makers are still hesitant to adopt systems due to the lack of protection measures seen in numerous consumer products. However, if a company utilizes a business-grade service, they will be able to collaborate more effectively, share information and ensure that sensitive documents are safe.

As malware becomes more sophisticated, it’s no surprise that organization managers are more wary about what technology they choose. TechRadar noted that with the emergence of bring your own anything and rogue IT, certain collaboration tools are putting business data at risk. This often comes from utilizing untrustworthy third-party applications and consumer products that do not have the security precautions to support most organizational requirements. In order to better regulate this, IT must establish a reasonable policy and deploy a secure file sharing platform that is convenient for employees to use. If the system is not easy to navigate, staff will seek out their own applications for the job.

“BYOX doesn’t need to spell disaster if employees are open and transparent with their IT departments,” TechRadar stated. “It may be an employee’s personal device, but when they start to store sensitive, business critical information, it becomes a business’s concern.”

Boosting mobile collaboration
Collaboration has become a significant asset to organizations as it speeds up time to market and increases project accuracy. By using online file sharing, staff members can carry out their tasks easily and work together seamlessly. CIO noted that while these are substantial benefits, decision-makers must first verify that the solution is cross-platform compatible, employees are trained on how to utilize the tools effectively and that workers acknowledge proper mobile etiquette. These elements will drive better mobile file sharing and collaboration practices while keeping data secure from malicious parties.

Without the appropriate training and education, staff members may use email, USB drives and other methods to transfer their documents, putting the data at risk of being stolen or compromised. However with security measures, IT can have better oversight into the location of sensitive data and prevent breaches.

“Make sure your office workers and mobile workers have compatible software,” industry expert Peter Poulin told CIO. “Mobile workers and office workers need to share reports, customer files, invoices and work orders across devices. In an age of BYOD, one can’t assume all devices will support the same software.”

Category: Collaboration