Mobile file sharing requires all to observe security needs

Jun 05, 2014

2014-06-05 Mobile User.jpgWith advanced threats emerging on a frequent basis, more organizations are looking for solutions to keep their information safe while boosting overall efficiency. Mobile devices are introducing other security concerns that need to be considered in order to appropriately protect essential documents. Many companies are turning toward secure file sharing platforms to help manage this complex environment while ensuring that information is safe and easily monitored. As more hardware enters the workplace, decision makers will need to create a strategy to leverage the equipment while reducing risks.

There are more dangers to corporate information now than ever before, including the potential vulnerabilities within third-party applications geared for consumer use. However, instead of actively enforcing best practices, some organizations are allowing employees to use any programs they need. According a study by Ovum, more than 30 percent of staff members discovered their own file sharing programs that they used for work, Information Age reported. Because these systems are outside of IT’s control, it’s significantly more difficult to have oversight into the location of sensitive files and mitigate potential breaches. However, by providing encryption and security measures like mobile access control in a way that is user-friendly, organizations will have better luck in enforcing an enterprise sharing service.

“Content has already gone mobile, and employees are already accessing corporate data from their own devices, often with familiar, consumer-focused apps,” Information Age noted. “This has forced content management to shift from an industry focused behind the firewall to one that provides secure access to content via an intuitive user interface on any device, anywhere.”

Ensure stakeholders understand their roles
Although many organizations have gone so far as to ban mobile file sharing, many employees will still find ways to do it in order to improve their productivity. This development has made it important for decision makers to adopt a mobile strategy and ensure that each element in the process understands its responsibilities. Dark Reading contributor Grayson Milbourne noted that while all of the duties do not fall on one department, the various components have unique requirements to uphold. Developers, for example, must find the right incentives that will make workers want to use the applications for their processes. Staff members are tasked with gaining full knowledge of the potential threats that could endanger corporate files and other essential data. Manufacturers involved in the initiative will need to deliver patches for any issues and innovate the program to continue delivering optimal results.

“There is a lot of work to be done to improve mobile data security, and no one party can do it alone,” Milbourne wrote. “What is important is that data privacy and security remain a primary focus. As a society, we rapidly continue moving to a mobilized digital world with many amazing benefits – let’s just be sure that losing our privacy isn’t one of the prices we have to pay.”

Sharing business files is becoming a more risky activity as sophisticated threats emerge. However, by integrating an enterprise file sharing platform, IT can better control mobile usage and ensure that documents remain secure.

Category: Data Security