Innovating business practices for better mobile collaboration

Aug 20, 2014

2014-08-20 Collaboration.jpgFor many organizations, employee collaboration has become a substantial asset as it can generate significant benefits and improve opportunities for business continuity. With staff members working together, projects can be finished faster and more accurately than ever before, with limited errors falling through the cracks. However, if decision makers aren’t providing the right tools to support these initiatives, it can be difficult for workers to perform well together. Collaboration has turned into the new buzzword for organization advancements, and employees must have the best products for sharing business files and innovating current processes.

The mobile revolution has fostered many new options for employees to leverage in their everyday responsibilities. However, while companies are incorporating personal devices more into regular tasks, many employers still are not providing the programs needed to facilitate collaboration efforts. According to recent research by ExecutiveBoard, 70 percent of employees are not happy with their mobile capabilities, and have called upon IT professionals to broaden their support for mobile work and collaboration opportunities. Without programs at their disposal, staff members are forced to find their own applications, which can introduce a substantial amount of security risks for sensitive information. However, with a mobile file sharing program, employees can easily work on files with their peers without fear of compromising the data or slowing productivity.

“Torpedoing these roadblocks gives IT a chance to knock two out of the park at once: Better support employees’ collaborative work, no matter where they land within the office, and demonstrate focus on collaborative work as a high priority for the department,” ITBusinessEdge noted.

Fueling the mobile collaboration effort
While it was once good enough to sit down in the same room with co-workers and hammer out whatever tasks were assigned, this practice is becoming inefficient for modern collaboration. Many employees are remote, working from home or just outside of the office, making it difficult to have everyone at the same place at the same time. Factoring in individual schedules can further complicate the collaboration effort and slow progress. However, by shifting to a team productivity mindset, organizations can support mobile efforts, allowing employees to work together from any location and generating more value from mobile devices, according to Mobile Enterprise. Although collaboration over mobile platforms can bring substantial benefits, many company leaders are concerned about potential security risks that online file sharing and other practices may bring.

Many businesses share similar fears, but by asking the right questions about mobile access control, decision makers can create a more secure environment.  Data Center Knowledge contributor Ryan Kalember noted that by considering how employees use their devices in their collaboration efforts, companies can create measures to secure data after it’s shared. This will give more oversight into sensitive data both at rest and in transit, ensuring that no unauthorized personnel can access mission-critical information.

“When catastrophic events force employees to work from home or remote locations, they’re likely to pick up mobile devices to collaborate with colleagues seamlessly by accessing, editing and sharing documents,” Kalember wrote. “The mobile productivity of a distributed workforce is a plus for the enterprise, but the inherent risk is the security of these devices and information access on it.”

Category: Collaboration