THE MEMEO BLOG

Businesses leverage file sharing solutions for mobile collaboration

Aug 28, 2014

2014-08-28 Collaboration.jpgAs businesses look for more ways to improve their capabilities and deliver better service, they are encouraged to consider collaboration efforts in order to help them achieve these goals. When employees work together, new advantages open up – faster time to market, quicker decision making and more accurate completion of job responsibilities. By using file sharing solutions in this initiative, organizations can ensure that their workers are able to operate efficiently outside of the office while still communicating with their peers. Mobile devices are becoming a more integral part of business functions, with numerous companies adopting bring-your-own-device policies to support shifting user needs. Because this hardware has established itself as an essential component of work processes, software has been called on to match these changes. MIT Technology Review contributor Ted Greenwald noted that many applications and programs geared for these devices are allowing users to work seamlessly with documents and other organizational resources. Mobile file sharing offerings also allow the viewer to edit and track other staff changes in real time, ensuring that everyone has the most recent information on hand to work from. “But the most interesting new mobile collaboration services don’t just replicate the software we’re accustomed to using on desktop computers,” Greenwald noted. “They also highlight an aspect of group work that received scant attention in the days when coworkers gathered together in offices: the communication that is part and parcel of collaboration. That back-and-forth can have as much value as the content itself. It can keep the team on track, inform participants who join the process late, and spark new ideas.” Improving collaboration opportunities While working together may not be a new concept for some businesses, the technology exists to make these efforts more viable and beneficial than ever. Forbes contributor Susan Galer stated that by connecting silos and empowering employees, the company will be able to perform at more optimal levels. This can be achieved through offering a leadership program, online learning and providing online file sharing for collaboration. By breaking down the silos of responsibilities, everyone will have all of the data they need, enabling employees to work more effectively together. “Self-service has been overdone and employees are frustrated with it,” HfS Research senior vice president Christa Degnan Manning told Forbes. “You need mobile, social and chat in a centralized environment that provides shared services supporting the worldwide workforce, engagement with all generations of workers in the way that they want.”Promoting constant innovation While adopting new technologies like collaboration tools is essential to business growth, organizations must take steps to further innovate their processes into the future. BRW contributor Ron Ashkenas suggested researching examples of innovation processes and building the initiative into performance management and goals. By doing this, decision makers can ensure that they’re providing the most relevant, advantageous systems for their staff. Sharing business files has traditionally been a topic in need of considerable planning, but with innovation and collaboration in mind, the case has never been more apparent for file transfer programs.



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