Within organizations of any size, collaboration is becoming critically important in boosting employee productivity and helping make processes more efficient.Online file sharing via the cloud can empower collaboration, and be a major asset for businesses, but many approach the solution cautiously with concerns over security and privacy. As the technology advances, more safety measures are becoming standards within the service infrastructure. Although there is still much skepticism toward cloud-based file storage and sharing practices, these innovations in technology can potentially help change this trend and aid in solution development.
Understanding the Value of Cloud vs. a File Sharing Server
Major changes have already been implemented to make file sharing safer and more efficient for businesses. Researchers from the University of Cambridge, for example, recently created a new architecture for the Internet which will enable content to be easily shared and mitigate the process of connecting to servers, according to The Times of India. This social mindset will help establish a more accepted way of sharing business files while also allowing users to access data without needing the source itself. Because the system focuses more on content and information, it promotes more collaboration opportunities among employees while still ensuring that they can get to their resources.
“That would potentially make the internet faster, more efficient, and more capable of withstanding rapidly escalating levels of global user demand,” according to the source. “It would also make information delivery almost immune to server crashes, and significantly enhance the ability of users to control access to their private information online.”
How Centralized Administration & Remote Management Can Mitigate Risk
Many organizations use cloud or secure file sharing in order to send sensitive material without risk. Some advanced solutions enable remote management, allowing businesses to monitor and wipe data from any location, as needed. TechTarget contributor Terri McClure noted that products targeting business processes have risen over the past few years with features like centralized billing and a central administration console that will manage, provision and monitor user accounts. This technology is becoming more mature, offering advanced security tools and allowing companies to take back some control regarding file access. Employees may be the biggest threat to data safety as their devices may accidentally transfer malware and viruses that can affect the system. If unprotected, these practices can also be used by external forces to harm the business and compromise the information. For these reasons, many industries have established compliance standards to ensure data security.
The Importance of Encryption Key Technology Innovation
Encryption is one of the most important tools in keeping shared files safe. However, IT members must ensure that only a few designated members know the location of the encryption keys in order to establish accountability and better secure information.
“For IT professionals, it’s important to understand how and where encryption keys are held and protected, as well as the implications of an administrator password theft for any online file-sharing and collaboration provider under consideration,” McClure wrote. “You should also ask about and understand which employees in the provider’s organization have access to their passwords and data.”
Online file sharing has often been seen as a threat for many companies, but as mobile devices become more dominant, it has become more of a necessity. With the right solutions, businesses can easily manage the risks while also providing a positive user experience for employees.