3 Tips to improve business communication and collaboration

Dec 23, 2013

2013-12-23 Office Worker.jpgIn today’s business environment, the ability to communicate with other employees and collaboration on projects is key to not only maintaining current productivity levels, but improving them as well. Administrators in any size organization should ensure that employees have all the tools they need to connect and work together effectively. However, there are several aspects that many companies overlook when it comes to enhancing these abilities within the business setting.

1) Provide platforms for communication and collaboration
Administrators and decision makers should provide trusted, reliable platforms for employees to connect with one another and collaborate on business projects. In addition to email, organizations should also look into providing a messaging application for quick in-office exchanges. This type of strategy allows employees to efficiently connect with one another over a platform that fosters productivity. For example, if an employee has a question for a supervisor or other worker, they can leverage the messaging application to connect with this individual via their workstation. In this way, they avoid time wasted tracking down this individual in person or waiting for he or she to answer an email. Many of these applications also have forwarding capabilities, allowing employees to send messages to their mobile devices when they are away from their computers. By using this feature, employees are constantly connected and lines of communication are always open.

Additionally, the company should provide a secure file sharing solution to allow employees to safely send content. Such a system, like Memeo C1, gives workers the ability to send business files to others in the office for collaboration efforts. This kind of technology also features data encryption to protect this content from being access by unauthorized users.

2) Utilize an open communication style
When it comes to connecting with other employees, organizations should make efforts to create anenvironment of open communication, advised IT Business Edge. For example, administrators should take steps to ensure that everyone within the company feels included in communication and collaboration initiatives. Certain tools, including file sharing solutions and messaging applications, can help promote such a culture as they are less structured in how employees collaborate. Using such tools, workers can communicate and share files as the need arises. Additionally, they can do so in a secure manner without having to jump through hoops.

Within the same vein, administrators should ensure that employees feel confident about sharing their opinions. Because great ideas can come from anywhere, workers shouldn’t feel the need to hesitate to share their thoughts. Through encouragement and leading by example, C-level executives can create an open and communicative atmosphere.

3) Collaboration as a means to improve communication
When employees work collaboratively on a project, they cannot complete the task without connecting and communicating with one another. As Forbes pointed out, team-working efforts can also serve to enhance the interpersonal communication skills of employees. The opposite is also true in this case, as when employees are able to better express themselves, their partnership skills are improved as well.

Category: Collaboration